The Ultimate Guide to Storing Event Equipment

For a custom sign company that specializes in creating event equipment such as banners, tents, advertising flags, and other promotional materials, proper storage is crucial to ensure the longevity and quality of these custom products. Whether you’re a business owner or an event planner, knowing the best practices for storing event equipment can save you time, money, and stress in the long run. In this comprehensive guide, we will delve into the best way to store various event equipment items, helping you maintain their pristine condition and prolong their lifespan.

Banners

Banners are an essential part of event marketing. They come in various sizes and materials, including vinyl, fabric, and mesh. To keep your banners looking sharp, follow these storage tips:

• Clean and Dry: Before storing banners, ensure they are clean and completely dry. Any dirt or moisture left on the banner can lead to mold or mildew growth over time.
• Roll, Don’t Fold: Rolling banners instead of folding them helps prevent creases and wrinkles. Place tissue paper or a piece of fabric between layers to further protect against damage.
• Use Storage Tubes: Invest in sturdy storage tubes with caps to protect your rolled banners from dust, sunlight, and moisture. Label each tube for easy identification.
• Temperature Control: Store your banners in a cool, dry place away from direct sunlight and extreme temperatures. Temperature fluctuations can cause material expansion and contraction, potentially damaging the banners.

Tents

Event canopy tents are a significant investment and need proper care to ensure they remain functional and visually appealing. Here’s how to store event tents effectively:

• Clean and Dry: Before storing, thoroughly clean the canopy tent to remove dirt, stains, and debris. Allow it to dry completely to prevent mold or mildew growth.
• Disassemble Properly: Follow the manufacturer’s instructions for disassembling the advertising canopy tent. Pay attention to any specific folding or rolling techniques they recommend.
• Store in Bags or Boxes: Use specially designed storage bags or boxes to keep your canopy tent components organized and protected. Label them for easy identification.
• Keep Away from Sharp Objects: When storing tent components, ensure they are not in contact with sharp objects that could puncture or tear the fabric.
• Ventilation: Store your canopy tent in a well-ventilated area to prevent moisture buildup, which can lead to mold and odors.

Advertising Flags

Custom advertising flags are versatile promotional tools used at events, businesses, and more. To maintain their vibrancy and shape, follow these flag storage guidelines:

• Clean and Dry: Ensure advertising flags are clean and dry before storage. Dirty or damp flags can lead to discoloration and deterioration.
• Fold or Roll Carefully: Depending on the flag type:
  • Teardrop and feather flags: Fold them carefully as per their initial packaging. Avoid sharp creases to prevent damage.
  • Rectangle and square flags: Roll these promotional flags to minimize wrinkles and creases, using tissue paper or fabric between layers to protect against friction.
• Storage Bags or Boxes: Utilize specialized storage bags or boxes designed for flags to keep them organized and protected. Label these containers for easy identification.
• Protection from UV Light: Store advertising flags away from direct sunlight or fluorescent lighting, as prolonged exposure to UV rays can cause colors to fade.
• Avoid Sharp Objects: Ensure flags are not in contact with any sharp objects or materials that could puncture or tear the fabric.
• Ventilation: Store your advertising flags in a well-ventilated area to prevent moisture buildup, which can lead to mold and odors.
• Regular Inspections: Periodically inspect your stored advertising flags for any signs of damage, mildew, or insects. Address any issues promptly to prevent further deterioration.

All in all, properly storing event equipment, including banners, tents, and advertising flags, is essential for maintaining the quality and longevity of custom products offered by sign companies. By adhering to these storage guidelines, you can ensure that your promotional materials remain in excellent condition, ready to make a lasting impression at your next event or marketing campaign. Remember that investing time and effort in proper storage will save you money in the long run by extending the life of your event equipment and promotional materials.